BYLAWS OF CEHHA, INC. d/b/a
COASTAL EMPIRE HISTORY HUNTERS ASSOCIATION
Statement of Purpose
This non-profit corporation is organized exclusively for scientific and educational purposes, more specifically, to unite, promote, preserve and encourage hobbyists interested in metal detecting, archaeology or prospecting in the coastal Georgia area and elsewhere; to establish an understanding of the significant relationship between metal detecting and archaeological research; the dissemination of technical, educational and social information relating to metal detecting, and historical or archaeological discoveries, and the printing and publishing of documents, books, magazines, newspapers, newsletters or pamphlets necessary or incidental to any of the above purposes.
No part of the assets or income of the organization shall inure to the benefit of or be distributable to the members, the officers, or any of them, or to other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth herein.
To this end, the corporation shall at all times be operated exclusively for purposes within the meaning of Section 501(c)(7) of the Internal Revenue Code of 1986, as now enacted or hereafter amended, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(7) of the Internal Revenue Code of 1986, as now enacted or hereafter amended. All funds, whether income or principal, and whether acquired by gift or contribution or otherwise, shall be devoted to said purposes.
Membership and Dues
Section 1. Any person interested in the purposes of the organization who applies for membership in an appropriate classification of membership and who tenders the necessary dues shall thereby become a member.
Section 2. Annual dues for individual active members shall be $25.
Section 3. Annual dues shall be payable in advance, and members in arrears more than
six months after payment is due shall be dropped from membership.
Types of memberships shall consist of Active and Honorary.
ACTIVE membership requires the member club or individual member be ongoing, viable
and faithful to the Corporation’s Code of Ethics.
HONORARY membership may be conferred upon an individual provided he/she is
exemplary in his/her dedication, and giving of his/her talents to promote the goals that
the organization offers and strives to achieve. He/she shall be chosen by the Board of
Directors for the recognition of such endeavors.
Schedule and Quorum for Meetings
Section 1. Regular meetings of the Corporation shall be held on the fourth Thursday of
each month, unless otherwise scheduled.
Section 2. Special meetings may be called by the president.
Section 3. Special meetings of the board of directors may be called by the president.
Section 4. Five of the active members of the Corporation shall constitute a quorum.
Duties of the Officers and Directors
Section 1. The president shall have executive supervision over the activities of the
organization within the scope provided by these bylaws and shall preside at all meetings.
The president shall report annually on the activities of the organization and shall appoint 3 the members of committees and delegates not otherwise provided for.
Section 2. The vice-president shall assume the duties of the president in the event of
absence, incapacity, resignation, or removal of the president.
Section 3. The secretary shall keep the minutes of meetings of the organization and of the
Board of Directors, maintain a list of members, and render an annual report.
Section 4. The treasurer shall be responsible for the safekeeping of organization funds,
for maintaining adequate financial records, and for depositing all monies with a reliable
banking company in the name of the organization. Monies shall be paid out by numbered
checks signed by the treasurer and the president. The treasurer will collect dues, and shall
render an annual report based on the calendar year.
Section 5. The Board of Directors shall have the power to conduct all affairs of the
organization. It shall select candidates for office, pursuant to the constitution. The Board of
Directors shall decide questions of policy that for any reason cannot be acted upon at a
meeting of the organization and perform such other functions as designated in the bylaws
or otherwise assigned to it. At any meeting of the Board of Directors, four
members shall constitute a quorum. The Board of Directors will elect its own chairperson.
The board of Directors, through the president, shall render an annual report at each annual
Section 1. CEHHA shall have the following standing committees:
(a) Publicity Committee. Responsible for publicizing CEHHA.
(b) Registration Committee. Responsible for arranging and implementing any dealer
registration and for administering gate admissions during the hours of any public or private
(c) Program and Membership Committee. Responsible for arranging suitable programs; for
setting time, place, and date of meetings and for membership drives and processing new
candidates for membership in CEHHA.
Section 2. The Board of Directors shall appoint members and chairmen of the standing
Section 3. Other committees, standing or special, may be appointed by the Board of
Section 1. The rules contained in Robert's Rules of Order shall govern the proceedings of
the organization except in such cases as are governed by the constitution or the bylaws.
Amendment to the Bylaws
Section 1. These bylaws may be amended at any regular or special meeting by a majority
vote of those voting, provided notice was given at the previous meeting. Or they may be
amended at a special meeting called for that purpose, with previous notice.
Removal of Officers
The Board of Directors shall have the authority to remove any officer by a majority vote.
Election of Officers. The Board of Directors shall elect a President, a Vice-President, a
Secretary, and a Treasurer. Each such officer shall be elected from among the members
at the Annual Meeting of the Board for a term of one year. Any vacancy in the above
offices shall be filled by the Board as soon as practicable.